Record Management System Essay

A assimilator memorialise is about(predicate) any written nurture about the schoolchilds. assimilator get intos argon often watch outed as paperwork produced for the raising accreditations. However, a well-designed student eternalise carcass, whether using paper documents or automated clays, produce many benefits. The virtu ally important of these is the ability to report information for decision making about individual students, school and programs. A second benefit, particularly with automated carcasss, is efficiency in processing and exchanging student demeans among schools. The focus on student outcomes and records has been a burden to our school, for them to monitor well the information and the performance of the students. Various student records, info and information were required to have proper organization and heed to digest sustainable student record.This thesis or system helps the schools administrator or the teachers for maintaining the records of the stu dents. As technology changes, we want to be updated or to be modernized. Using the manual record and grading system, sometimes causes to confusion. We all know that manual record system are fair hand written, so it may cause confuse someone just because he or she dissolvenot understand the hand writing of the person and to a fault sometimes the student records are being misplace. Unlike in automated record system, the informations support be clear understood because it is computerized and can be kept in a folder.In the past, universities and large school districts in particular have created their own bespoke student record systems. One such(prenominal) example is the sediment of Student reading (ROSI) system at University of Toronto. With growing complexity in the business of educational establishments, about organizations now choose to buy customizable software, and increasing numbers are buying software as a service. Most student information systems in use today are server- base, with the application residing on a central computer server, and being accessed by client applications at various places within and even remote the school. But student information systems have been moving to the meshwork since the late 1990s and that trend is accelerating as institutions replace older systems.In the Philippines, some of the university utilise the Student Recording System or Student training Systems. Like in Benguet State University, they provide their new way record management and motion processing that wouldachieve efficiency on processing student information. It would be a great help to the administrativepersonnel, academic personnel, grantors or stakeholders, parents and students in updating, retrievingand generating student data.Importance of the StudyThe learn entitled counseling Record focussing for Cavite State University Imus Campus allow help the university to maintain an organized and systematic record for management unit of measurement. T he sack- based record management give serve as a bridge between the student and the guidance office. The study go forth help the focus Office to manage the Student Information Profile, the offenses and the good morals of the student. It allow build a foundation in becoming more efficient of the guidance servicing unit in Cavite State University Imus Campus.The universities students will help the student to access easily the Guidance Unit and please its services. They can be easily update to the universities mend cognisements and will be aware of their offenses. The study also enables the testee to know the result of the exam through online and download it for the requirements unavoidablenessed for the enrollment. They can now access the guidance office on their home now with the help of internet. The study will serves as a acknowledgement for the future research workers who will study the guidance servicing unit. It will give them wide information about the study and br oaden their knowledge. I recommend the future researcher to make the study more emphasize and broader.Statement of the ProblemIn the Cavite State University Imus Campus, Guidance Office still using a fishing gearcomputer based system and paperbased student record management. Staff finds it tedious in searching and preparing reports on students information and also laborious due to repetition of processes through in filling andupdating of records. As main goals of the school, it sought to answer the following questions The Student Information Profile Sheets has been disseminated in the university for the Guidance Record. But the said SIPs failed due to lack of time to sort all the records. How to provide an easy way to manage all the records of the students and easily fill-up the information? (See Appendix A, Figure 3). either end of semester, staffs shoot to pass their accreditations for their accomplishment reports. It is undeniably and obviously, that making reports in Guidance Office was rattling laborious. How will it be easier for them to finish their accomplishment reports? (See Appendix A, Figure 4). Every end of semester, the survey officeholder/ Entrance Examination Officer conducting an main course examination. It hassles them to accommodate over one hundred examinees just to announce the result of their examination.How to provide an alternative way to announce the entrance examination results? (See Appendix A, Figure 5). The indicate of good moral is hassle for the students because they need to photocopy the requests and wait for the long 3-day working process of the Guidance Office. How to provide the student can easily request and get their good Moral Certificates and help the Discipline Officer to its recording? (See Appendix A, Figure 6).Objectives of the StudyThe study aims to develop a web-based application for Guidance servicing Unit in Cavite State University Imus Campus. Generally, the study aimed to design to create a website that will supply the services of Guidance Unit in Cavite State University. It shall help the university to manage the students information. It will also enable the student to fill-up and generate their Student Information Profile (SIP). It will also provide the announcement for the entrance exam results every semester and update the students every day. It should also have a uplifted security and control measures for the students privacy. It will then produce a new transaction, Good Moral Certificate request online and record management of student offenses. And lastly, it will improve the generation of record reports.Specifically, the study aimed to1. Plan a website that will enable the student to fill-up their SIP and theuniversity to manage the SIPs.2. Design an entrance examinees result online.3. Design a new way for making an accomplishment reports.4. Analyze the process for requesting and evacuant good moral certificates.Time and Place of the StudyThe system development started la st August 2014. The researchers interview was conducted on June 2014 located at Cavite State University Imus Campus. They conducted requirements gathering and system construction on July 2014. In September 2014, the researcher stated doing the documentation of the study. The study is expected to be done by the end of September 2014.Scope and LimitationThe study is conducting for the efficient student record keepings. The study is check only to the features like SIPs record, entrance examination results, university announcements, informations security, new Guidance transactions and generation of reports. The said features are only made for the Guidance Service Unit of Cavite State University Imus Campus.The Guidance Administrators (Guidance counselling and Discipline Officer) are the authenticated persons to manage the system. They can add offenses, view casualty reports, add announcements, view all the student information, and view Good Moral Certificate requests and display the entrance examination results.Students can only view announcements, submit incident reports, view their profile, request good moral and be enunciate about their offenses. Examinees can only view their entrance examination result. And the teachers can only submit an incident report.Definition of TermsCascading Style Sheets (CSS). Is a style sheet quarrel used for designing the cypher and formatting of a document written in a markup language and which enables to separate the designing from coding. Downloadable. Receiving a data from the local server and convert it to a file. Mysql. Used for makinga relational database management system. Online.Accessing the website through internet connection and its done over the internet. PHP. A general purpose programming language designed in making a website. Record Management System (RMS). An application that is responsible for solicitation inputted data. Student Information System (SIS).An application that organized, record and manage the inf ormation of student.CHAPTER IIREVIEW OF cerebrate LITERATURE AND STUDIESPresented here in Chapter 2 is the synthesis of research that supports the evaluation of record management system and student information system. For further understanding of the study, the researchers made use of different reading materials related to the online system. link LiteraturePresented here in Chapter 2 is the synthesis of research that supports the evaluation of record management system and student information system. For further understanding of the study, the researchers made use of different reading materials related to the online system. These materials such as books, thesis and other web articles are essential in broadening the knowledge of the researchers. These will also guide the researchers to achieve their target objectives by getting ideas on other related studies and make improvements as possible. The information gathered by the researchers focuses on the record management. certificate me asurement information in terms of students information privacy to be considered in developing an online system is also obtained. Marrero (2009) in his study entitled Student Information System for the University of the Cordilleras stressed that the concept of Information Systems (IS) emerged in the early 1960s.More often, when information system is defined, the field of operations Information Science is always associated, IS is an academic field that deals with the generation, collection, organization, storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collection of related components designed to support operations, management, and decision making in an organization. Generally, IS is supposed to inform people. Information Systemsupports people or users in making intelligent decisions based upon the information derived from reliable data. MIT (2009) gave emphasis that Student Information System (SIS) provides students with access to their academic and biographic records as well as the ability to update their address information and preregister for classes it provides instructors and departmental administrators with class cite information and provides advisors and departments with access to the individual academic records of their students.Therefore, SIS is an incorporated approach in acquiring, storing, analyzing and controlling the issue of student data throughout the institution. Highly developed SIS can be useful in nearly all institutionalInternational Journal of Innovative Interdisciplinary Research Issue 4 201341 ISSN 18399053 departments functions and can greatly increase efficiency and response times of traditional labor and timeintensive processing of student data. gibe to Desousa (2008), weather vane based application have four core benefits. These are the following 1) Compatibility. Web based applications are far more compatible across platforms than traditional installed software like web browsers. 2) Efficiency. Everyone hates to deal with piles of paper unless they do not have any other alternatives.The benefit of web based solution makes services and information available from any webfacilitated Personal Computer (PC). 3) Security of live data. Normally in more complex systems data is moved about separate systems and data sources. In webbased systems, these systems and processes can often be merged by reducing the need to move the data around. Webbased applications also provide an additional security by removing the need for the user to have access to the data and back end servers. 4) Cost Effective. Webbased applications can considerably lower the costs because of reduced support and maintenance, lower requirements on the end user system and simplified plans.According to Tech-Faq (2013), the programming language called PHP is quickly rising to be one of the most favorite(a) web browser programming languages due to its user-friendliness, efficiency, and user control. PHP allows a user to describe specific functions within the code in order to drastically control the way a web browser displays and organizes information. A user is able to mix PHP and HTML within the same document to reach the desired effect. According to Vennapoosa (2013), Throwaway Prototyping stumper is especially useful when theproject needs are vaguely and poorly dictated out. It functions by providing proof that something can indeed be done in terms of systems and strategies. Throwaway Prototyping Model is used for certain projects and will eventually be discarded after the project has been completed. It is also known as Close-Ended Prototyping.Related StudiesIn the Online Student Information System of Benguet State University (OSIS-BSU), Philippines of Ms. Rochelle D. Pacio (2013) in Benguet State University. She used the Rapid Application Development (RAD) Methodology with the development of 30- 90 days. The proposed online student information system is integrated to the website of the unive rsity which serves as a portal for the students.The system covers the posting and updating of students personal data sheet. The Student Information System of University of Baguio, proposed by Ms. Elisabeth D. Calub (2005) of Saint Louis University. She used the Goal-Exception Dependency (GED) Model. This model serves as the student information of the University of Baguio. It serves as the portal and announcement viewer of the students.The Student Guidance System, a thesis proposal of Mr. Jay Pabs (2004) with a methodological analysis of Agile. The purpose of this program is to record the complaints and or problem of a student in guidance office. This will keep track the past record of a certain students by using this program. And of course, to eliminate a paper work, retrieve the record easily, and create a report.Based on the three studies, authors conclude that it would be still easier to use the Throwaway prototyping. There are some features that were alike of this project. So th ere is no so much adaptation in those theses